Managing and Sharing an Aging Relative’s Schedule

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There can be many complicated issues when a family cares for an aging relative, but managing their schedule doesn’t have to be a struggle.  I’ve been working with a family who has been caring for their elderly mother who recently suffered an injury.  The mother had been living independently until the injury, but has since had many appointments with doctors and other health professionals.  Additionally, the family members wanted to ensure that she would have at least one visitor a day while she was staying in a recovery center.  The family members were also maintaining her bill payments, previously scheduled appointments, home care, landscapers, etc.

As you can imagine, this was a very stressful time for the family as they were worrying about their loved one.  The last thing they wanted to deal with was coordinating who would do which tasks and who would visit each day.  They were relying on long email and text message chains to coordinate.

I suggested that they use a shared calendar to aid in their scheduling efforts.  I created a Google Calendar for the mother and shared it with her relatives.  The relatives were then able to view, edit, and add appointments to the calendar.  The shared calendar helped them avoid scheduling overlapping appointments and to clearly communicate who would be visiting each day.  It eliminated the need for long back-and-forth emails every time a health care professional was scheduled.  It also helped the mother view her own calendar, so she could prepare for the coming days and know what to expect.

If you’re able to relate to this family, I would suggest exploring different options to share calendars.  Shared calendars are also beneficial for teams, coworkers, or busy families managing children’s schedules.   An online or shared calendar is a great way to stay organized and manage your schedule on the go.  If you have any questions or would like help setting up your own calendar, please contact me at or (804) 263-3186.